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Welcome Grail Organisers

Thank you for your intention to bring The Grail and all its magic to your community. This page has the latest version of resources for you to download which will support you in organising your event. Please make sure that you have a recent version of Excel and Word so that you will be able to run the Event Record and make the necessary changes for your event in the Word documents.

Event record

This document is in Excel and we ask you to thoroughly read the instructions in the document called “Event Records Guidelines and Instructions before you begin. The Organiser’s Manual interfaces with the Event Record and will support you in managing all the details easily and clearly. There is a sheet included there to help keep you on schedule with enrolments and logistics. Contact your SheRep for further guidance in using this effectively.

Organiser's Manual

This manual is comprised of 33+ pages of information plus additional support documents that are listed below in PDF and Word Documents so you can download separately.

Please take care of this manual and be respectful of its contents, not allowing it to be seen or used inappropriately. Feel free to ask any questions of your SheRep (or Organiser Coach, if you have one).

Gift Zip Package Download (All documents)

The Gift – Organiser’s Manual (PDF)

Event Record (Excel)

Events Record Guidelines and Instructions (PDF)

Additional Support Documents

The Gift – Organiser’s Agreement with Shematrix (Word)

This is a Word document but after it has been customized with location and date, should be made into a PDF. Then it should be printed and signed.)

The Gift – Organiser/Organiser Coach Agreement (Word)

(Word document to be customized and then made into a PDF. Then it should be printed and signed.)

The Gift – Team Member Agreement (PDF)

The Gift – Letter of Invitation (Word)

(Word document that organiser should make into a PDF after customizing.)

The Gift – Assistant’s Letter (Word)

(Word document that organiser makes into a PDF after customizing.)

The Gift – Confirmation Letter (Word)

(Word document that organiser makes into a PDF after customizing.)

The Gift – Participant Preparation Sheet (PDF)

The Gift – Participant’s Details (Word)

The Gift – Participant Release Form (PDF)

(File that must be printed out, signed and returned by the participant.)

The Gift – Maiden Release Form (PDF)

(File that must be printed out, signed and returned by the participant.)

The Gift – Ally Role (PDF)

The Gift – Ally Welcome (PDF)

The Gift – Waiting List Agreement (Word)

(This document should be customized, made into a PDF by the organizer, and then printed out, signed, and returned by the participant.)

The Gift – Pay It Forward Guidelines (PDF)

(For Organizer only, not to be sent to PIF Applicant)

The Gift – Pay It Forward Application (Word)

The Gift – Pay It Forward Fund Confirmation Letter

(To be customized by organiser, made into a PDF, and sent to PIF recipient.)

The Gift – Caterer’s Letter (Word)